1. Disposal of Correspondence

  • Communications received from the government departments, universities, students and public are being attended and disposed of at various levels of the authorities of the Institute.
  • Routine matters are considered and disposed of by respective section heads.
  • Important matters / policy matters are escalated to higher level authorities like Chief Administrative Officer, Dean (Accounts & Administration), Dean (Academics) and Director for consideration and disposal.
  • In matters wherever approval of Board or sub-committees like Finance Committee, Building Works Committee, Campus Development Committee etc, is required, such matters are placed in the respective committee for decision.

2. Channel of Submission of Various Types of Cases and the Level of Final Disposal

S No Type of Cases Level of Final Disposal Channel of Submission
1 Policy matters BoG

 

SAO-HR/CAO/Dean/Director
2 Annual Plan BoG CAO/Dean/Director
3 All matters on Recruitment Rules BoG SAO-HR/CAO/Dean/Director
4 Appointment/Promotion of Faculty Members BoG SAO-HR/CAO/Dean/Director
5 Appointment / Promotion of non-teaching Group-A Officers BoG SAO-HR/CAO/Dean/Director
6 Appointment / Promotion of Group B & C employees Director SAO-HR/CAO/Dean
7 Admission process Chair Admissions OAA
8 Admissions related travels Director OAA / Chair Admissions
9 Travels Chairman/Director Officer concerned/CAO/Director
10 Transfer/Posting of Group A & B Officers and Group C employees Director SAO-HR/CAO/Dean
11 Office accommodation shifting / allotment of rooms Director SAO-HR/CAO
12 Court Cases Director Officer Concerned  / CAO/Dean
13 BoG Meetings/ Agenda papers Director Officer concerned / CAO / Dean
14 Finance Committee meetings / Agenda papers Director FA&CAO/CAO/Dean
15 Annual Report BoG CAO / Dean / Director
16 Engagement of Consultants BoG Officer concerned / CAO / Dean / Director
17 Training Director Officer concerned / CAO / Dean / Director
18 Budgetary matters BoG FA&CAO/CAO/Dean/Director/Finance Committee
19 Proposal for BE and RE BoG FA&CAO/CAO/Dean/Director/Finance Committee
20 Re-appropriation of funds BoG FA&CAO/CAO/Dean/Director/Finance Committee
21 Audit Objections Director Officer concerned/CAO/Dean
22 No objection for issue of Passport CAO SAO-HR
23 Vigilance Clearance Director SAO-HR/CAO/Dean
24 Record / Review / Weeding out of old files Director Officer concerned / CAO / Dean
25 Appointment of FAA/PIO/APIO Director SAO-HR/CAO/Dean
26 Sanction of leave Director for Faculty & CAO for non-teaching Officer concerned / CAO
27 Engagement of contractors Director Officer concerned/CAO/Dean
28 Payment / Reimbursement of various Bills Director Officer concerned/CAO
29 Relocation Allowance Director ACCTT/FA&CAO/CAO
30 Acceptance of declaration of Home Town for the purpose of LTC CAO SAO-HR
31 Adjustment / Claim bills of LTC/TA Director ACCTT/FA&CAO/CAO
32 Reimbursement of Telephone Bills Director ACCTT/FA&CAO/CAO
33 Purchase of office equipment Director OAA/CAO
34 Printing Director SAO-HR/CAO
35 Maintenance of Office Equipment Director SAO-HR/CAO
36 All work related to Office Automation/Computerisation Director SYS.ADMN/Chair IT Committee/CAO/Dean
37 Fee of Consultants Director Officer concerned/CAO/Dean
38 Purchase of Stationary Items Director SAO-HR/CAO
39 All matters relating to Dak & Despatch Section Director AO/CAO
40 Purchase of Furniture/Repair/Maintenance Director OAA/CAO
41 Preparation of monthly salary and supplementary bills Director ACCTT/FA&CAO/CAO
42 Preparation of Form-16 and 16-A Director ACCTT/FA&CAO/CAO
43 RTI Replies PIO APIO
44 RTI Appeals FAA APIO
45 Reimbursement of Tuition Fee Bill Director ACCTT/FA&CAO/CAO
Note: Issues where the recommendation of any Committee is required, the concerned Committee will discuss and make its recommendation which will be put up by the concerned Administrative head for approval of the BoG/Director as the case may be through CAO and Dean.

3. Flow-Chart of Decision Making Process